The Spot Visions Privacy Policy
Effective Date: 1 January 2026
The Spot Visions respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or use our video production and editing services.
By using our website or services, you agree to the practices described in this Privacy Policy.
1. Company Information
Business Name: The Spot Visions
Address: Merbauhout 9, 2719JB Zoetermeer, Netherlands
Email: info@thespotvisions.com
Phone: +31 6 20281070
2. Information We Collect
We may collect the following types of information when you interact with our website or services.
Personal Information
This includes information you voluntarily provide, such as:
Name
Email address
Phone number
Project details or messages submitted through our contact form
Media files or footage shared with us for editing or production purposes
This information is typically collected when you:
Contact us through the website
Request information about our services
Send us materials for video production or editing
Technical Information
Our website does not use analytics tools, tracking pixels, or similar tracking technologies. However, basic technical information such as IP address or browser data may be logged automatically by our website hosting provider for security and operational purposes.
3. How We Use Your Information
We use the information we collect for the following purposes.
Service Delivery
To provide our video editing and production services, including:
Reviewing and editing footage
Delivering completed video projects
Managing project communication
Communication
To:
Respond to inquiries
Provide quotes or project updates
Communicate regarding project files or delivery
Business Operations
To manage our internal records and maintain professional communication with clients.
4. File Transfers and Media Storage
Clients may send project files using third-party file transfer services, including:
Google Drive
WeTransfer
Dropbox
These platforms operate independently and have their own privacy policies. We recommend reviewing their privacy practices before uploading files.
Project files and media provided by clients may be stored by The Spot Visions for up to 6 months after project completion. This allows for:
Revisions
Backup recovery
Project support
After this period, files may be permanently deleted unless otherwise agreed with the client.
5. Data Sharing
We do not sell or rent personal data.
Your information may be shared only when necessary with:
Internal Team Members
Editors or collaborators working directly on your project.
Service Providers
Third-party tools required for project delivery, such as file transfer services.
Legal Authorities
When required to comply with legal obligations or government requests.
6. Cookies
Our website does not actively use tracking cookies, analytics cookies, or advertising cookies.
However, basic cookies may still be used by the website hosting infrastructure to ensure normal website functionality.
You can manage or disable cookies through your browser settings.
7. Third-Party Links
Our website may contain links to third-party platforms or services. We are not responsible for the privacy practices of those websites. Please review their policies separately.
8. Your Rights (GDPR)
If you are located in the European Union, you have the right to:
Access your personal data
Correct inaccurate data
Request deletion of your data
Restrict processing of your data
Object to the use of your data
Request transfer of your data to another provider
To exercise these rights, contact us at:
info@thespotvisions.com
9. Data Retention
Personal data and project information will be retained only as long as necessary to provide services and meet legal obligations.
Client project files may be stored for up to 6 months after project completion, after which they may be deleted.
10. Children’s Privacy
Our services are not intended for individuals under the age of 16, and we do not knowingly collect personal data from children.
11. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services or legal requirements. The updated version will always include the revised effective date.
12. Contact Information
If you have questions about this Privacy Policy or how your information is handled, please contact:
The Spot Visions
Merbauhout 9
2719JB Zoetermeer
Netherlands
Email: info@thespotvisions.com
Phone: +31 6 20281070
